To assess your ability to manage time you must begin by creating a plan of activities (conversations, creativity, actions, and tasks) for one week. For each activity you must note how much time you need to finish it and how much time you lose on unproductive activities. The goal is to find out how long it takes you to get results and to determine the toughest activities that require more concentration or need extra help. You should be honest when filling in all activities and tasks, including procrastination.
You can use a comparative table to write proposed and fulfilled activities, divided into time slots for each day of the week. In the table, you can complete three rows for the morning, the afternoon and the evening.
But the number of rows can be extended for other periods of time or for shorter periods of one hour etc. Individual time periods depend on each person and must be adjusted according to the needs of the individual.
Example of a comparative table for assessing activities from the point of view of duration and productivity:
You can observe that after each row activity:
- ‘The Proposed Activity’ column shows the total time spend for an activity;
- The ‘Activity Achieved’ column contains the time lost, meaning the difference between the amount of time proposed for an activity and the sum of activities effectively carried out including procrastination.
Comparative table helps us to:
- Realise how we spend our time;
- Calculate necessary time for a specific activity;
- How effective we are in achieving proposed activities.